GREATER HOUSTON CHAPTER OF THE AMERICAN HARP SOCIETY
Bylaws as Amended October 1, 2009
ARTICLE I THE ORGANIZATION
Section 1. The Chapter shall adopt bylaws not inconsistent with the Bylaws of the American Harp Society (herein referred to as the National Society or Society). The name of the local organization shall be the Greater Houston Chapter of the American Harp Society.
Section 2. The general aims and purposes of the Chapter shall be to cultivate, promote, foster, sponsor and develop among its members and the general public the appreciation of the harp as a musical instrument; to encourage the composition of music for the harp; and to improve the quality of performance by harpists.
- Establish and promote competitions among harpists.
- Award grants and scholarships to contest winners and other worthy applicants.
- Encourage and promote harp recitals and festivals.
- Encourage composers and arrangers to write for the harp.
- Commission harp compositions and offer competitions and prizes for musical works featuring the harp.
- Offer assistance to composers and arrangers in understanding and effectively writing for the harp. Encourage a standard and consistent system of notation, symbols and markings.
- Establish a close working relationship with schools and music faculties to assist in making the harp a more useful element in the instrumental and vocal departments.
- Publish articles containing news of general interest to harpists in a publication (website, newsletter), a subscription to which shall be a Chapter membership benefit.
ARTICLE II MEMBERSHIP
Section 1. Membership in the Greater Houston Chapter of the AHS shall be open to
harpists and other interested persons.
Section 2. The Chapter shall consist of members as follows:
Active Member: All active members of the National Society are eligible for membership in local chapters. In order to be a member of the Greater Houston Chapter (herein referred to as GHC), it is no longer required to be a member of the National Society. Local chapter members, however, are highly encouraged to join the Society. The benefits of Society membership are to receive the American Harp Journal, the official publication of the Society, and the Directory of the Society, attend National Conferences and Institutes, and compete in National Competitions.
- Only Active members of the GHC in good standing (paid dues)
may vote or hold office.
- Membership levels include: Individual, Senior/Student
(Elementary – College), and Family. Active membership in local
chapters is contingent upon payment of such dues as are assessed
by the Chapter.
- Harp students must be a member of the GHC in good standing
(paid dues) in order to participate in the GHC sponsored student
recitals, Milligan Competition, master classes and the National
Society Music Evaluation Auditions.
- Chapters may accept financial and other gifts such as donations to the Mildred Milligan Memorial Scholarship Fund and Friend of the Harp categories, which shall be used at the discretion of the Chapter consistent with the aims and purposes of the Society.
- Active membership may be transferred from chapter to chapter within the membership year without payment of additional dues.
Section 3. Dues are to be paid annually in September.
- Dues may be established and collected annually not in excess of the amount of National Society dues. Chapter dues shall be expended solely on behalf of the Chapter and in pursuit of the aims and purposes of the Society.
- Dues are to be paid to the Treasurer annually in September. The fiscal year of the Chapter is September 1 through August 31.
Section 4. Membership shall continue so long as dues are current. Membership shall
automatically terminate upon failure to pay annual dues.
ARTICLE III OFFICERS
Section 1. The officers of the Chapter shall be: President, Vice-President, Secretary,
Section 2. Officers shall be elected for a term three years.
Section 3. The President shall preside at all meetings of the Chapter and appoint
Committee Chairmen as the need arises.
- The President shall plan, with the help of the officers and Board, the Chapter’s performance/meeting season in advance of each season.
- The President shall write a newsletter publishing the Chapter’s season
to the membership prior the season’s opening performance/meeting.
- The President shall update the website. The current membership form is
downloaded from the website:
- The signature of the President shall be an alternate with that of the
Treasurer in the signing of checks.
Section 4. The Vice-President shall act in the absence of the President.
- Council the President.
- Serve as President in the event of the permanent inability of the President to serve until the next election.
- Serve as Hospitality Chair.
Section 5. The Treasurer shall collect dues and deposit all GHC monies to the GHC of the AHS bank account.
- The Treasurer shall keep accurate records of all fiscal transactions.
- The Treasurer shall sign checks.
- The Treasurer is responsible to renew the chapter’s non-profit status by annually confirming that the Chapter did not make in excess of $25,000 per annum.
- The Treasurer shall receive membership applications with dues and return applications to the Secretary.
- The Treasurer shall report bank balance to President after each chapter function.
- The Treasurer shall reimburse GHC expenses with accompanying receipts incurred by officers and committee chairs.
- The Treasurer shall update the membership roster after each meeting with the Secretary.
Section 6. The Corresponding Secretary shall send all notices and take care of all correspondence.
- The Secretary shall be in charge of keeping membership/
address/phone/email files in proper order and up-to-date and furnish this
data to the President when new members join.
- The Secretary shall send all chapter notices from the President including the President’s newsletter to the membership by email or regular mail to members without email.
- The Secretary shall collect all votes for elections and amending Bylaws.
ARTICLE IV BOARD OF DIRECTORS
Section 1. The Board of Directors of the Greater Houston Chapter of the AHS shall
consist of the President, Vice-President, Secretary, Treasurer, Chairmen of
all standing Committees and other advisors selected by the President.
ARTICLE V MEETINGS
Section 1. Three (3) or Four (4) performance/meetings shall be held during the
Section 2. Officers shall handle all business in accordance with Chapter Bylaws and
inform the membership of changes and voting through email and regular
mail for members without email.
Section 4. Other meetings may be called for business or social purposes at the
direction of the President.
ARTICLE VI NOMINATION AND ELECTION OF OFFICERS
Section 1. The current officers shall nominate a new slate of officers and present it to
the membership via email or regular mail to members without email for an
e-vote or regular mail vote by May 1 of said officers’ final term.
Section 2. Nominations may also be submitted by any member and seconded by
another member and must be emailed or sent regular mail to the Secretary
to be added to the slate of new officers by April 1.
Section 3. Votes are to be emailed to the Secretary where they will be adopted upon
the affirmative vote of two thirds (2/3) of the membership. If members
prefer voting anonymity, the vote may be submitted to the Secretary by
regular mail. A voting deadline will be observed. The President will
publish the results on the website and the Secretary will publish the vote via
regular mail to members without email.
Section 4. The newly elected officers shall take office after the Chapter’s season final
ARTICLE VII AMENDMENTS
Section 1. The Bylaws may be proposed for amendment by the officers and submitted
to the membership for an e-vote or regular mail vote. E-votes and regular
mail votes will be sent to the Secretary. The amendment shall be adopted
upon the affirmative vote of two- thirds (2/3) of the membership. A voting
deadline will be observed. The President will publish the results on the
website and the Secretary will publish the vote via regular mail to members
Section 2. The most recent edition of Robert’s Rules of Order Newly Revised shall
govern the Chapter in all cases to which they are applicable and in which
they are not inconsistent with these Bylaws and any special rules of the order
that the Chapter may adopt.
ARTICLE VIII CONFLICT OF INTEREST
Section 1. No Officer or Board member shall be paid a fee or salary for services.
ARTICLE IX DISSOLUTION
Section 1. A. Not less than a two-thirds (2/3) vote of the membership of a chapter
shall be required for dissolution of the chapter.
- If, upon dissolution of a chapter, there shall be any property remaining
after the payment of or satisfaction in full of all just claims and demands against that chapter or the retention of moneys for such purpose, such property shall be distributed to an organization or organizations which qualify as “exempt organizations” under Section 501 (c) (3) of the Internal Revenue Code.